Dental Office Coordinator in Watchung, NJ, US - Aesthetic Digital Solutions | Job Detail

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Dental Office Coordinator
Aesthetic Digital Solutions - Watchung, NJ, US
Salary: $35/hour
Job type: Full Time
Resume required: Yes
Posted date: 2026-06-22

Full job description:

About the Role 

Aesthetic Digital Solutions, a dental laboratory based in Watchung, NJ, is seeking a detail-oriented and organized Office Administrator & Bookkeeper to support the day-to-day financial and administrative operations of the lab. This is a hands-on role for someone who can wear multiple hats — keeping the books accurate, the office running smoothly, and serving as a key point of contact for the dental practices we work with. 

Key Responsibilities 

Bookkeeping & Accounting 

  • Record daily financial transactions and maintain accurate books in QuickBooks 
  • Manage accounts payable — enter vendor bills and schedule and process payments 
  • Manage accounts receivable — generate invoices, post payments, and follow up on outstanding balances 
  • Reconcile bank and credit card accounts on a monthly basis 
  • Categorize expenses and maintain the general ledger 
  • Assist with payroll processing and related recordkeeping 
  • Prepare financial reports (profit & loss, A/R aging, etc.) for ownership 
  • Organize and prepare documentation for the outside accountant at tax time and year-end 
  • Maintain vendor information and 1099 records 

Office Administration 

  • Answer and direct incoming phone calls and handle general correspondence 
  • Maintain organized physical and digital filing systems 
  • Order and manage office and lab supplies and inventory 
  • Handle incoming and outgoing mail, shipping, and receiving 
  • Schedule meetings and appointments as needed 
  • Provide general clerical and administrative support to ownership and staff 

Data Entry & Recordkeeping 

  • Enter case and order information accurately into the lab management system (Seazona) 
  • Maintain up-to-date client and vendor records 
  • Input invoices, transactions, and other data into QuickBooks and supporting spreadsheets 
  • Ensure data accuracy and consistency across systems 

Dental Practice Coordination 

  • Serve as a primary point of contact for the dental offices we partner with 
  • Receive, log, and track incoming cases and their due dates 
  • Coordinate case scheduling, pickups, and deliveries 
  • Communicate case status and timelines with dental practices 
  • Respond to client billing and case-related inquiries and resolve issues promptly  

Qualifications Required 

  • 2+ years of bookkeeping and/or office administration experience 
  • Proficiency with QuickBooks 
  • Strong working knowledge of Microsoft Office, especially Excel and Word 
  • Excellent attention to detail and a high degree of accuracy 
  • Strong organizational and time-management skills, with the ability to juggle multiple priorities 
  • Professional written and verbal communication skills 
  • Reliable, self-directed, and able to maintain confidentiality 

Preferred 

  • Associate’s degree or coursework in accounting, business, or a related field 
  • Prior experience in a dental, medical, or laboratory setting 
  • Familiarity with dental lab management software (LabNext a plus) 

Position Details 

  • Employment type: Full-time
  • Schedule: Monday–Friday, 8:30 AM–4:30 PM
  • Compensation: $ 35
  • Location: On-site — 688 Somerset St, Watchung, NJ 

Benefits:

    Medical, PTO

Compensation:

  • $35/hour


Job reference: 929107